How to maximise efficiency in your office
How efficient is your office?
An inefficient office can cost productivity which means money. Fortunately, there are some simple things you can do to improve the efficiency of your office. Taking a little bit of time now will save you a lot of time later.
Organising an office for the best and most efficient operation isn’t simply a matter of moving things about, rearranging files or even clearing your desk or workstation. The first step is to de-clutter by getting rid of anything you don’t need.
Office furniture and equipment
Do you have office furniture and/or office equipment laying around unused? Anything that needs repairing, consider repairing it or discard it and replace it. Office furniture can also include office decorations and plants. If you’re not sure whether you should keep an item, consider when you last used it and when you might need it again. If it’s covered in dust or hidden away, it’s probably not needed!
Organise your desktop work area
Office stationery and office supplies
Even with the most modern office with the latest in technology, it’s almost impossible to have a paperless office. Papers that are no longer required may need to be put through a shredder machine to destroy any personal details.
Office layout Think of your office as having different work zones that are each used for a specific activity.
The activities or projects required for each work area can dictate how that workspace hould be set-up and what type of equipment should be within proximity and what type of office supplies should be within reach from the desk.
Filing and labelling
Having a system that is easy to use will make it much easier and faster for your entire office. Use a labelling machine to label things such as filing cabinets, drawers, containers, and shelves. Create folders or filing trays for work in progress, meetings/appointments, work waiting on reply, or any other type of system that suits your business. Consider colour coding folders using a traffic light system (red=not ready, amber=pending, green=ready) to
make it easy to see your workflow at a glance.
At Ezi Ofiice Supplies we have everything you need for a well-functioning office including office stationery, office supplies, and office furniture. Drop in and visit our large store on the Gold Coast or give us a call and our friendly team will be happy to assist you.